Administrative Assistant

Founded in 1989 and headquartered in New York, Masterpiece International provides customs brokerage and worldwide logistics services through 17 offices located in major global shipping hubs through the US.Over the last 25+ years, Masterpiece has developed a leading market position in Fine Arts logistics, serving museums, art galleries, art fairs and private collectors. Masterpiece has leveraged its unique expertise with complex air, ocean and ground shipments to develop a full suite of international logistics services, providing each industry customer with the same level of premier service it provides its Fine Arts customers.SUMMARYThe Administrative Assistant will provide administrative support for the Gallery and Art Fair teams in their day to day work. The Administrative Assistant will be responsible for communication to internal stakeholders including power of attorney, inputting shipments into proprietary software and more. ESSENTIAL JOB FUNCTIONSPrepare communications such as memos, emails, invoices, reports and other correspondenceCreate and maintain filing systems for both electronic and physical documentsPrepare and send import and export document to the appropriate internal stakeholdersMake travel arrangements for senior staff as well as external customers such as booking flights, hotels and carsMaintains office supply inventory by checking stock to anticipate upcoming needs of supplies, placing and expediting orders for suppliesPerforms other duties and responsibilities as assignedQUALIFICATIONS AND EDUCATION REQUIREMENTSAt least 3 years of administrative supportAbility to make independent, sound judgment decisionsStrong organizational and problem-solving skills with impeccable multi-tasking abilitiesExceptional interpersonal skillsExcellent written and verbal communication skillsDemonstrated organizational and time management skillsFriendly and professionalReliable, proactive, and resourcefulStrong Microsoft Office skillsAbility to learn new programs WHAT WE OFFERMedical, Dental, and Vision insuranceHSA match contributionPaid Time OffLife InsuranceEmployer paid short and long-term disability insurance401k with MatchPet insuranceIdentity theft protectionAccident, critical illness, and hospital indemnity insurance PHYSICAL REQUIREMENTSThe position is in an indoor, office environment, requires the ability to communicate with internal and external customers or vendors verbally and in writing, sit for periods of time, operate typical office equipment which requires seeing and the use of a keyboard.